Freshco Logistics Limited, a logistics start-up based in Nairobi, is seeking to hire an Office Administrator for an entry-level position. The successful candidate will be responsible for ensuring efficient office operations and performing general administrative duties. The Office Administrator will also be responsible for assembling and distributing the agenda materials, taking accurate minutes during meetings, and maintaining the office supplies inventory.
In addition to the general administrative duties, the Office Administrator will maintain cloud and manual filing systems, maintain official vehicle service records, and liaise with service providers, vehicle insurance providers, and maintain up to date records at all times. The successful candidate will also manage the client database with details of deals, contracts, and payments. Additionally, the Office Administrator will be responsible for devising and maintaining office systems, including data management and filing screening phone calls, enquiries, and requests, and handling them when appropriate.
Other key responsibilities include performing day-to-day errands, office shopping, handling and reporting on petty cash, attending to visitors and walk-in clients, and handling telephone calls. The Office Administrator will also prepare monthly reports detailing all pertinent areas of work and those needing attention, recommending efficient and effective solutions to challenges faced for review by the Finance director and/or Management where needed.
The ideal candidate should have a Diploma or a Bachelor’s Degree in a Business-related field and at least 1-year experience in a related or similar position. Strong prioritization and administrative skills are essential, as well as excellent communication and interpersonal skills. The candidate should also demonstrate the ability to move with speed and handle multiple tasks at once, have keen attention to detail, and be able to meet pressing deadlines while collecting data and communicating it in a comprehensive report. The Office Administrator should also have excellent organizational skills with keen attention to detail.
