Role: Office Manager/Business Development Assistant
Closing: 30/04/2023
Location: Nairobi.
RESPONSIBILITIES AND DUTIES
Office Management:
The Office Manager/Business Development Assistant is responsible for keeping the office running smoothly and overseeing administrative support. The main duties include:
Handling company calls and emails, responding to enquiries, and requests.
Monitoring and making purchases of stationery, furniture, electronics, and other office supplies as necessary.
Developing and maintaining an efficient filing system, both hard and soft.
Producing documents, briefing papers, reports, and presentations as required.
Managing office expenditures and budgets.
Managing agendas, setting up meetings and appointments, taking minutes, making travel plans and bookings, and managing office calendars.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Petty Cash Issuance and control and reconciliations.
Keeping company social media accounts and online platforms updated.
Performing any other duties as may be assigned. Business Development:
In addition to office management, the Office Manager/Business Development Assistant is also responsible for business development. The main duties include:
Having a good understanding of the business's products and services and being able to advise prospective clients about them.
Managing and keeping an updated database of forecasted/anticipated opportunities/sales, proposals submitted, and proposals in progress.
Assisting with bid management, dealing with Quotation/Proposal submissions.
Thinking strategically – seeing the bigger picture and setting aims and objectives to develop and improve the business.
Working strategically – carrying out necessary planning to implement operational changes.
Researching and identifying new business opportunities, including new markets, growth areas, trends, customers, partnerships, products, and services, or new ways of reaching existing markets.
Attending face-to-face meetings with clients.
Keeping in touch with potential clients seeking information on the products and services the company provides.
Communicating new product developments to prospective clients and providing management with feedback.
Training members of your team and arranging external training where appropriate. QUALIFICATIONS
To be considered for this role, the candidate must have:
A Bachelor’s degree in Business Management, Business Administration, Marketing, Finance, or a related field.
At least 2 years of work experience in office management/administration, business development, or similar roles.
Knowledge of the ongoing market conditions and latest developments.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Knowledge of file organization, including electronic and hardcopy.
Experience with modern office procedures, methods, and computer equipment.
Good analytical, time management, and reporting skills.
Excellent communication and presentation skills (verbal and written).
Strong organizational, attention to detail, and time management skills. HOW TO APPLY
To apply, the candidate should send the latest CV, testimonials, certificates, and cover letter.
