Our client is a Communications and PR company based in Nairobi. They are currently looking for a Personal Assistant cum Office Admin to join their team on a full-time basis. The role involves providing comprehensive administrative support to the executive team, and the successful candidate will need to be highly organized, efficient, and have excellent communication skills.
The responsibilities of the role include managing the executive team's calendar and scheduling appointments, organizing and coordinating meetings, conferences, and travel arrangements, drafting and proofreading correspondence, reports, and presentations, answering phone calls and responding to emails, processing invoices and expense reports, maintaining office supplies and equipment inventory, liaising with external vendors and service providers, and assisting with special projects and event planning as needed.
Candidates for the role should have a Bachelor’s Degree, at least 3 years of experience as a Personal Assistant with Office Administration, and exceptional writing skills. They should also be able to handle overseas travel, including booking flights and hotel reservations. Candidates who have experience working in the Communications or PR industry are preferred.
The successful candidate should have excellent organizational, communication, and interpersonal skills, proficiency in Microsoft Office and other relevant software applications, strong attention to detail, and the ability to prioritize tasks effectively. They should also be able to maintain confidentiality and handle sensitive information, have a positive attitude and willingness to learn and take on new challenges, and possess a customer service mindset and the ability to work with a diverse group of individuals.
The position is a full-time role with a hybrid setup, and candidates would first be subjected to a 3-month trial/probation. The remuneration is negotiable depending on experience and skillset, and the role reports to the CEO.
