Work Location: On-site - Njabini, Nyandarua County
Work Contract: Full-time, Monday to Friday 7:30 am - 5:00 pm
Remuneration: Ksh 50,000 - Ksh 60,000 Gross
Reports to: Senior Manager of Programs
About the Company: Our Client is an innovation hub for our community of educators in rural Kenya, and a model school where we develop and pilot integrative programs that form the basis of our work across the School Network. In partnership with the Ministry of Education and public primary schools in the South Kinangop District, we introduce sustainable, locally-led programs that build the capacity of teachers, invest in girls, and provide essential infrastructure and support for school meals. Our integrative programs nurture students’ development academically, physically, and socio-emotionally.
Program Coordination & Logistics Management: The Project Coordinator will manage all resource and logistic requirements for current and future programs in alignment with organizational goals. They will provide direct support and active contributions to all aspects of Girls United and other client programs. They will ensure the timely and satisfactory arrangement of all resource requirements for meetings, workshops, site visits, resource distributions, or other activities, including facility and equipment use, technology, catering, transportation, and the dissemination of related documentation and materials. They will coordinate closely and communicate respectfully with colleagues in relevant organizational departments to ensure alignment of goals and responsibilities. They will collaborate with the Finance, Procurement, and Operations Departments on identification, procurement, and utilization of all program-related resources, in alignment with organizational budgets, policies and procedures. They will collaborate and communicate professionally with all relevant program stakeholders, including school heads, teachers, programmatic partners, colleagues, students and larger community.
Data & Knowledge Management: The Project Coordinator will support all aspects of Monitoring & Evaluation (M&E) activities to accurately measure program impact. They will ensure the accurate completion of all M&E-related tasks on a school-by-school and program-by-program basis, including data collection, data entry, data authentication, specified photos and videos, recordkeeping, and preparation of accurate reports. They will develop and update tools for the dissemination of accurate information and access by key stakeholders to up-to-date data in key defined areas, including photos and quantitative and/or qualitative data required by the US-based Development Team in support of social media and other donor-facing impact reports.
Communication: The Project Coordinator will promote intra-departmental and intra-organizational alignment through clear and frequent communication channels. They will facilitate, manage, and monitor all departmental communication channels, including Google Calendar and WhatsApp groups. They will document and maintain accurate departmental meeting minutes, reports, and decisions. They will prepare and provide data and summary program reports to leadership and colleagues, including in response to specific requests in support of grants and fundraising activities.
General Administrative Management: The Project Coordinator will ensure compliance with policies and procedures for all program functions and activities, including budgeting and procurement, operations and facilities, human resources and staffing, record keeping, and legal compliance. They will, in collaboration with the Finance Department, prepare and manage programmatic budgets in compliance with organizational policies, procedures, and directives. They will actively seek and pursue strategies to decrease costs while increasing quality of services and impact. They will, in collaboration with the HR and Operations Departments, establish, communicate, manage and maintain a programs calendar and itinerary of activities, proactively informing key stakeholders to ensure facility, equipment, transportation, and staffing requirements, and to mitigate potential conflicts. They will organize and manage all program records, documents, and data consistent with required protocols, including the development and daily upkeep of an online platform for record keeping that ensures data integrity and provides secure